Skip to Main Content
Banner Image
ESR & Bethany Resources
Friends Collection & College Archives
Facilities & Services
Library Home

Moodle Help

This guide is designed to assist with Moodle 4.1 questions.


Kaltura logoAccessing Kaltura

Kaltura is Earlham’s video creation, storage, and management platform. To access the platform, visit the following locations: 

  1. The "My Media" link, located within Moodle
  2. Visit to log into Kaltura viewing and editing options outside of Moodle.
  3. Kaltura Mediaspace mobile app (aka KMS Go). You can download it from your app store. Use the site address to connect the app to our content

Kaltura allows you to:

  1. Record new video with a single or double video input (ex. your camera and your screen, your laptop camera and an external camera)
  2. Upload existing video directly from a file, YouTube or Zoom recording
  3. Search across all your videos, including metadata (title, description, tags) and text from within your video
  4. Edit your video
  5. Add quiz questions throughout the videos to confirm student understanding
  6. Easily embed the finished product in your Moodle course

Kaltura Training Videos

Accessing Kaltura Videos

There are many great resources you can use to get started in Kaltura.See the list of resources located below: 

  1. Kaltura Capture - Getting Started Guide: Kaltura capture is the application you install on your computer to capture videos with. (Go directly to install directions)
  2. Express Capture Guide: Kaltura Express Capture enablesyou to record  directly from the browser without the need to install additional software. Kaltura Express Capture only records video from the webcam. Use the Kaltura Capture app to share content on your screen.
  3. Video Course: Using Kaltura in Moodle: This video series from Kaltura outlines ways of using Kaltura in Moodle.


Upload Media

Uploading Media to Kaltura

There are several different ways to upload media to Kaltura. Read below to learn more:

Upload Media

  1. Select media upload from the add new drop down menu.
  2. Drag and drop your file or select choose a file to upload.
  3. Select a media file to upload and click open.
  4. While the file is uploading, you can enter the title, description and metadata information. Mandatory fields are marked with an asterisk.

Upon saving you will see a message that reads “media successfully set to private” will appear.
It will be private until moved to gallery or embedded into a course

Upload Video from YouTube

Videos from YouTube are not embedded in the course. They link out to the video, which plays in Kaltura.

  1. Navigate to the YouTube video and copy the URL.
  2. Select YouTube from the add new drop down menu within Kaltura.
  3. Paste the URL into the video page link and select preview
  4. Confirm or update the title and other information and select save.

Edit Videos

Editing Videos

You can edit videos in Kaltura. To learn about this, watch the video you see below.

Add Collaborators

Adding Collaborators

You can add collaborators to your Kaltura videos. To add them, do the following: 

  1. Go to the my media link in the top menu of Moodle, or go to and open the video.
  2. To the right of the video you’d like to share, select edit. From the interface, open the video and select edit.
  3. Select the collaboration tab, then select add collaborator.
  4. In the box type the name of the user with whom you’d like to share the video, then select the appropriate permissions. You may select multiple boxes when choosing permissions. The permissions structure is:
  • Co-Editors can edit the video
  • Co-Publishers can publish the video to other courses
  • Co-Viewers can view the video
  1.  Once you’ve selected the appropriate permissions, click add to add your collaborators. 


Edit Captions

Adding and Editing Captions

Captions are an essential element of any video, as it allows all individuals to understand what's happening in the video. To add and edit captions, do the following:

  1. Find the appropriate Kaltura video and click actions, followed by +caption & enrich.
  2. Click the edit  button for the captions you previously added.
  3. You can add relevant text from this screen. There is a play button to view the video with accompanying captions. To edit the text or the corresponding time code, click on these items directly. When done, click save.
  4. Click the back button to go back to your video.


Vieweing Kaltura analytics

 Kaltura provides analytics data to help you understand video engagement by individual user, individual video, or for all your media. It can help you understand which users have watched a video, if users are watching the whole video, or when they stop watching your video. To view analytics for a single video, do the following:

  1. Within My Media (in Moodle), or from Mediaspace (, click on a media entry.
  2. Click the graph icon to access analytics.Click the graph to see video analytics.


  1. This stage allows you to view overall engagement with the video, including number of plays, number of viewers, and dropoff rate. The avg. completion rate can be misleading. If every user only watched your video once, then 75% avg. completion rate indicates they only make it ~75% through the video before stopping. However, if they watch part of it again to review a concept, that lowers the avg. completion rate. 
  2. To view individual user stats, scroll down and click view engagement per user.

Click "engagement by user" to see individual user activity.

  1.  Total completion rate is a better picture of whether a user watched the whole video. In the screenshot below, the user has a low avg. completion rate (18.6%) based on the number of times they reviewed pieces of the video. However the 100% total completion rate indicates they did play the video the entire way through. 

Average completion vs. Total Completion

For a more in-depth description of how to use and understand Kaltura analytics, visit Kaltura's support page on Entry-Level Analytics.

Download Media

Downloading media from Kaltura

You must first enable the ability to download the content. After understanding this, do the following: 

  1. Login to Kaltura MediaSpace ( and locate the video you wish to download.
  2. After locating the video, click edit (the pencil icon).
  3. Click the downloads tab, and then proceed to check the box next to the word “source”. 
  4. Click save, followed by the button that says go to media.
  5. Scroll down and click the tab that says download, as shown in the image below. After this, click the downloads icon (An arrow pointing down) to save the video to your device.

Click the download icon to download your video.



Share a Public Link to Your Video

Sharing a Public Link

You must create public links via the Kaltura Mediaspace web interface. Log in at After logging in and locating the video you wish to share, do the following: 

  1. Click the actions dropdown menu, immediately followed by publish. This step is shown in the image located below.                                                                                                                                                                                                                                                             Click actions dropdown menu, followed by publish.
  2. Choose unlisted to give anyone with the link access to the page, or published to publish the video in a preexisting channel.
  3. After choosing how to publish the video, be sure to click save. If the video is unlisted, copy and paste the link to share it with whomever you’d like.


Kaltura Troubleshooting

Kaltura Troubleshooting

 ITS has excellent troubleshooting tips covering a variety of topics including browser compatibility, error messages, uploading, and captioning. Refer to their Help Documentation (link). Explore the following: 

  1. Kaltura Express Capture does not work with the Safari browsers. Chrome and Firefox are the supported browsers. 
  2. Browsers may need their security settings adjusted to play videos (link)
  3. If you experience a message about a lack of memory or the video creation and upload process slows, try closing unneeded applications on your computer. 
  4. If you have difficulties with the Kaltura recording options, trying recording a Zoom session (no participants needed), saving the file locally, and uploading to Kaltura for captioning and sharing.
  5. Uploading video files to Kaltura will require a strong internet connection. If you are having trouble uploading using your home or personal network, try uploading when on campus.
  6. For additional support contact or the ITS Help Desk.


Playlists and Channels

Setting up playlists and channels

Playlists allow a content owner to group content together for embedding on an external web page. Every time you add or remove an item from the playlist, your embedded player automatically updates to reflect this change.

Channels  allow a content owner to group media together in MediaSpace. The media gallery you see when you log in is a channel. Read the following to learn about examples of playlists and channels: 

  1. Scenario A: You have split a long presentation into smaller segments so that you can interject exercises or your own comments in between to provide context. The segments will only make sense if watched in the correct order. The best way to present this is to create a playlist and manually order the videos.
  2. Scenario B: You have a curated collection of media and on each week's topic. Each one is stand alone piece and they can be watched in any order. You can use the Media Gallery feature to organize the videos and restrict access to the people within the class.
  3. Scenario C: You have a video which you would like to be available to people who are not logged into Moodle. You can use the Media Space and set it to public, then it will be open to all. Check with the copyright restrictions before using this option.

Create a Playlist

Setting up a Channel

To set up a channel, note that channels allow content owners to group media together in MediaSpace and restrict access to that media to only a defined list of users. The options for sharing are: 

  1. Open - A user must be logged in to view content, but only admin-role users and channel members can contribute content
  2. Restricted - A user must be logged in to view content and only channel members can contribute content
  3. Private - Only members of a channel can view or contribute content
  4. Shared Repository - Only members of a channel can view and contribute content and content may be published to other channels
  5. Public - Anyone can view content without logging in but only channel members can contribute content

Setting up and Managing a Channel

Create and Post Kaltura Videos

To Create Kaltura Videos and post to forums, do the following:

Note that you can create Kaltura videos and upload them to discussion forums to create more engaging discussion. After understanding this, do the following: 

  1. Go to the discussion forum in which you need to post a video response.
  2. Click reply, immediately followed by advanced. After this, you will need to click the rainbow spark shown below.The Kaltura Logo, a Colorful Rainbow Spark
  3. After you have clicked the spark, click add new to access a dropdown menu. Once in this menu, click express capture, as shown below.                                                                                                                                                                                                                                             Add New Dropdown. Express Capture is second.
  4. Click the red button to begin recording.
  5. When you are finished, click the square stop button located next to the recording timer.
  6. If you are satisfied with the recording, click use this. If you wish to record again, click record again. You can record until you are satisfied, be it one time or 6 times.
  7. When you are finished recording and have clicked use this, click save and embed.
  8. After you have done this, be sure to click post to forum.

Kaltura Video Assignments

Making a Kaltura Video Assignment

You can create a Kaltura Video Assignment to allow students to submit video assignments. After understanding this, do the following: 

  1. Toggle on editing.
  2. Click add an activity or resource in the area in which you'd like to add the assignment.
  3. Select Kaltura Media Assignment
  4. Go ahead and name the assignment. You may also add information such as a description or a point value. When finished, click save and return to course
  5. Your students are now able to upload media assignments. Click here and then select Kaltura video assignments to learn what this process looks like from the student's point of view. 

Media Gallery

Utilizing the media gallery

The media gallery allows you and your students to view Kaltura videos within Moodle. To access the media gallery and add videos to it, you and your students may do the following:

  1. Go to your Moodle site and select media gallery from the menu at the top of the screen
  2. Select add media on the top of the screen.
  3. If the video you wish to select appears, enter a check in the box on the left side of the video. Click publish
  4. If you need to upload a new video, select add new.
  5. To quickly create a video, select express capture and follow the prompts. If you wish to upload a previously recorded video, select upload media and follow the prompts.
  6. Once the videos you have created appear in the media gallery, make sure the box on the left side of the video is checked. Click publish.

Earlham College • 801 National Road West • Richmond, Indiana 47374-4095