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Moodle Help

This guide is designed to assist with Moodle 3.11 questions.

Finding Your Class and Using the Dashboard

To find your class/use the dashboard, do the following:

Note that you will access your course via Moodle (Earlham College) or Seminaries Moodle (Bethany and ESR). If you do not see your class in Moodle, check with the Registrar to confirm your registration. In order to comply with copyright law, student access to Moodle course sites will end a few weeks after the completed semester's grades are due. Students are welcome to download copies of any materials they would like to keep before that date.  Faculty should contact for assistance if they have a student who has an extension and requires temporary access to complete coursework. Keeping in mind this information, do the following to access your class: 

  1. Go to the dashboard to see your classes, upcoming activities, and other alerts. Click either the links in course overview or the class cards (rectangles with the class names on them) to access your class. 
  2. If you wish to access a course that has not started yet, click the all button to access the dropdown menu. Once the class starts, you will see it in the area entitled in progress. 

Change Your Profile Picture

To change your profile picture, do the following:

Note that the picture from your Student ID card will automatically show in Moodle. This picture will appear in the class roster. If you would prefer to use a different picture, you can change it. Having your picture in Moodle will help you make a connection to your peers and teachers. In order to change your picture, do the following: 

To change your picture:

  1. Log into Moodle then click your name in the top right of the screen.

  2. Choose  Profile → Edit Profile (from the gear icon) and scroll down to the user picture area.  

  3. Drag your desired image file into the new picture box.  

The file should be a .jpg or .png file format and will be cropped and resized to a 100x100 pixel square automatically.  

Personal Pronouns & Preferred Name

To add your personal pronouns and preferred name, do the following: 

We recognize that our faculty and students may identify themselves with names other than their
legal names and/or have gender identities and/or use pronouns different from their legal gender/sex.

In order to change your preferred name in Moodle, follow these instructions to change your preferred name in The Heart/Banner Self-Service. These changes will automatically update Moodle. After considering this, do the following to change your personal pronouns:

  1. Log into Moodle then click your name in the top right of the screen.

  2. Choose  profile → edit profile (from the gear icon).  

  3. Click the edit button in the user details area.

  4. Scroll down to the personal pronouns section of the edit profile page.

  5. You may enter your pronouns in the box.

  6. Click update profile to save your changes.

  7. If you wish to change your personal pronouns in The Heart/Banner, click these instructions

Class Announcements

To access announcements, do the following:

Note that the announcements forum is a special forum that acts as an announcements tool for your Moodle course. Only instructors and TAs can post to announcements, and by default, posts made to announcements are emailed to class members. Students cannot leave replies to the posts; it is a one-way tool. After understanding this, do the following:

  1. Check both your email and Moodle on a daily basis to stay up to date with announcements. 

Checking Your Grades

To check your grades, do the following: 

Understand that the grades feature allows you to see your grades and see feedback from teachers. It also enables students to keep track of their performance on individual assignments and for how well they are doing in the overall course. After understanding this, do the following to access grades:

  1. Click grades on the left panel of a given course.
  2. You will see an overview report with grades for all classes, but click the link for the class you're interested in reviewing.
  3. Note that your grades may not be up to date. For this reason, contact your teacher if there are any questions about a specific grade. 
  4. To access your final grades after a semester ends, click under the student tab of TheHeart.

Using Perusall as a Student

To use Perusall, do the following:

Understand that  Perusall is a tool for annotating text. You will use this tool in class to read text together and leaving comments and questions for your classmates and teacher. You may also have assignments which use Perusall. To learn more about Perusall, do the following:

  1. Watch the YouTube video linked below. 

Posting to the Forum

To post to the forum, do the following: 

Understand that  when you initially post to a forum, there will be a 30 minute delay which will allow you to edit. After understanding this, do the following to override the delay:

  1. Click send forum post notifications with no editing-time delay, immediately followed by post to forum
  2. Note that this option is only available on initial posts. You may not see this information when replying to posts. 

Taking a Quiz in Moodle

To take a quiz in Moodle, do the following:

Note that your instructor may create quizzes in Moodle. When taking quizzes, consider the following bits of information: 

  1. Your quiz may have a time limit to it. Be sure that you have enough time to finish the quiz.
  2. Quizzes will often have a due date and time, be sure to note when the quiz is due. Always contact your teacher if you have questions about the quiz requirements.

Adding a File to an Assignment

To add a file to an assignment, do the following:

Be aware that your  instructor may ask you to submit a word file or image for an assignment. To submit the assignment, do the following:

  1. Search for a  box where you can drag the file and drop it into the assignment.
  2. Once the file or files are in the submission box, click on save submission to finish. You can verify the submission on the next screen.

Using Kaltura for Your Assignments

Kaltura logoTo access Kaltura, do the following: 

Note that Kaltura is Earlham’s new video creation, storage, and management platform. To access the platform, visit the following locations: 

  1. Moodle, via the “My Media” side menu link
  2. Visit to log into Kaltura viewing and editing options outside of Moodle.
  3. Kaltura Mediaspace mobile app (aka KMS Go). You can download it from your app store. Use the site address: to connect the app to our content

Note that Kaltura allows you to:

  1. Record new video with a single or double video input (ex. your camera and your screen, your laptop camera and an external camera)
  2. Upload existing video directly from a file, YouTube or Zoom recording.
  3. Search across all your videos, including metadata (title, description, tags) AND spoken text and written text from within the video
  4. Edit your video, including adding chapters, thumbnails, transcript and auto captions, screen layout
  5. Add quiz questions throughout the videos to confirm student understanding
  6. Allow for comments, giving students an opportunity for asynchronous discussion and to ask questions tied to a particular part of the video
  7. Easily embed the finished product in your Moodle course

To upload videos, do the following:

Note that Kaltura is an easy way to share videos with classmates and professors. To upload videos to Kaltura, do the following:

  1. Watch the video linked below. 

To add and edit captions, do the following:

Understand that captions are an essential element of any video, as it allows all individuals to understand what's happening in the video. To add captions, do the following:

  1. Once the Kaltura video has been selected, click actions and +caption & enrich.
  2. Click the edit (pencil icon) button for the captions you previously added.
  3. Should any of the text need to be edited, that can be done on this screen. There is a play button to view the video with accompanying captions. To edit the text or the corresponding time code, click on these items directly. When done, click save.
  4. Click the back button to go back to your video.

To share links to your Kaltura video, do the following:

Be aware that public links most be created in the Kaltura Mediaspace. To access this, go to After logging in to the site, do the following: 

  1. Click on your name (top right), and select my media from the menu.
  2. Click the title of the video you wish to share, as seen in the image below. 

under actions click publish

  1. Under publishing status choose unlisted (Default is "Private.")
  2. Under share, you'll now see a link that you can copy and paste. Users do not need to have access to Moodle or Kaltura to use these links. Copy and paste the link to share your video. 

click Share to access shareable link

To Create Kaltura Videos and post to forums, do the following:

Note that you can create Kaltura videos and upload them to discussion forums to create more engaging discussion. After understanding this, do the following: 

  1. Go to the discussion forum in which you need to post a video response.
  2. Click reply, immediately followed by advanced. After this, you will need to click the rainbow spark shown below.The Kaltura Logo, a Colorful Rainbow Spark
  3. After you have clicked the spark, click add new to access a dropdown menu. Once in this menu, click express capture, as shown below.                                                                                                                                                                                                                                             Add New Dropdown. Express Capture is second.
  4. Click the red button to begin recording.
  5. When you are finished, click the square stop button located next to the recording timer.
  6. If you are satisfied with the recording, click use this. If you wish to record again, click record again. You can record until you are satisfied, be it one time or 6 times.
  7. When you are finished recording and have clicked use this, click save and embed.
  8. After you have done this, be sure to click post to forum.

Earlham College • 801 National Road West • Richmond, Indiana 47374-4095