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Using Box in Your Classes: Expiration Dates

Setting Expiration Dates on Files

1. Select the file you would like set an expiration date on and click the ". . ." next to "Share."

 

2. Click on "More Actions".

 

3. Click on "Set Expiration."

 

4. Check the box next to "Auto-delete this item..."

 

5. Select the date for when the file will be removed. Please note, this will delete your file. If you do not want to delete the file, only access to it, you might want to consider providing a bookmark to the file instead. (See below for "Setting an Expiration on Bookmark".)

 

 

Setting an Expiration on a Bookmark

1. Select the bookmark you would like set an expiration date on and click the ". . ." next to "Share."

2. Click on "More Actions."

 

3. Click on "Set Expiration."

 

4. Check the box next to "Auto-delete this item..."

 

5. Select the date for when the bookmark will be removed from the folder. Please note, this removes the bookmark to the file, not the file itself.

 

 

 

Link Settings

Alternatively you can set some of the shared link and expiration settings through the "Link Settings" feature.

1. Find the original file you want to bookmark in Box. At the end of the line it says “Share”. Click on it.

 

2. A pop-up will open. Switch the toggle on “Enable shared link”.

3. Click on "Link Settings."

 

4. Check the box next "Disable Shared Link on" and pick the date when you want the bookmark to expire.

Jenny Freed

Jenny Freed's picture
Jenny Freed
Contact:
801 National Road W.
Richmond, IN 47374
765-983-1743

Earlham College • 801 National Road West • Richmond, Indiana 47374-4095