This statement outlines the Earlham Libraries collection development philosophy and describes basic responsibilities.
Selection of resources for the Earlham Libraries, while the responsibility of the librarians and archivists, is a community effort that involves faculty, staff, and students. Everyone is encouraged to suggest items for consideration. The involvement of teaching faculty in selecting materials for their disciplines is particularly sought. The selection is done within the restrictions of a materials budget allocated to the libraries each year, plus restricted gift and endowment income funds. Recommendations should be forwarded to the appropriate liaison librarian. Persons making recommendations should indicate whether the item has a first-level (essential), second-level (important, but not essential) or third-level (desirable, but not urgent) priority. The libraries maintain the final authority for collection development decisions.
This statement is supplemented by a Collection Development Policy statement prepared by the Joint Library Committee of Bethany Theological Seminary and the Earlham School of Religion. The Earlham Friends Collection and College Archives have their own policy.
The Earlham Libraries support the mission of the College by developing a collection of information resources, in all appropriate formats, that meet the needs of the students, faculty and staff as they engage in the teaching/learning process. We aim to provide resources for the following:
Information resources are selected according to the following criteria:
Additional criteria may be applicable for materials in digital format (e.g. databases, ebooks):
The Libraries' budget for the acquisition of information resources is allocated into a series of program budgets. These budgets serve as guidelines for purchasing and are not absolute limits. If the overall budget funds are exhausted before the end of the year, orders are held until next year. Endowment income funds are reallocated to respond to collection development needs, subject to donor restrictions.
Occasionally we review the collection for materials that have outlived their usefulness and should be removed from the collection. The criteria used for selection are applied in making deselection decisions. The process will be initiated by a librarian and will include consultation with teaching faculty as needed, particularly when a significant and systematic review of a subject area is undertaken. See the Earlham Libraries Deselection Policy.
Gift materials will be considered for accession if they meet the same criteria as those used for selecting materials to purchase. The Libraries reserve the right to make all final decisions on what is added to the collection given the needs and capacities of the Libraries. Items not chosen for accession may be sold, redistributed or recycled at the discretion of the librarians. We are only able to accept clean, unmarked copies and cannot accept materials with any water damage or mold. See the Earlham Libraries Gift/Donation Policy.
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