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Renew Items

Renewing Books Online

PLEASE NOTE: At this time only Earlham, ESR, and Bethany Students, Faculty and Staff can renew books through the library catalog.

If you are a Community member or do not have a valid Earlham username and password, please renew books via our online renewal form or contact library staff by email at

In the top right corner of the main screen of the Earlham Libraries Catalog you will see an option titled "Sign In" Click on this to log in.

Earlham, ESR, and Bethany affiliated users will be redirected to The Heart to log in with your Earlham (email) username and password.
If you have problems logging into your account, please check with library staff.

Once you are taken back to the library catalog, click on your name (replaces the Sign In button) and select the "My Account" option from the drop down list.

The display will automatically change to show a list of the items you have checked out, or "Checkouts". If this does not display automatically, click on the 'Checkouts" tab. You will see the items you have checked out from Earlham or from PALShare. NOTE: you will not see any ILL items on this screen. Next to the title of each item you will see a "Renew" button and the due date (see below). To renew a book that is currently checked out to you, click the "Renew" button.

If there is no "Renew" button, it means that you have either reached your renewal limit, or that the item cannot be renewed (i.e. the item has been placed on hold for another patron, or is on Reserve). Please check with library staff for assistance.

Once your renewal has been processed, the Renew link will change to a message saying that your item has been renewed and provide you with your new due date (see below).


Renewal Limits

Earlham Students: 5 renewals per book; 1 renewal per media item
Bethany and ESR Students: 2 renewals per book; 1 renewal per media item
Earlham, Bethany, and ESR Faculty, Staff, and Retirees: 3 renewals per book; 5 renewals per media item
Alumni and Off-Campus Patrons: 5 renewals per book; 1 renewal per media item (for use in library only)
ALI-affiliated patrons: 1 renewal per book; 1 renewal per media item
PALNI-affiliated patrons:  0 renewals

Items requested through PALShare may not be renewed.

If the renewal limit has been reached, books must be brought to the circulation desk for additional renewals.

NOTE: Materials received through InterLibrary Loan have different renewal periods. For more information on ILL renewals, see the ILL page.

Automatic Renewal for Faculty

Most books* checked out or renewed by faculty after July 2016 are eligible for automatic renewal. If an item is eligible for automatic renewal and no holds have been placed on it by other patrons, the item will automatically renewed on the due date. Faculty will still receive a courtesy notices prior to the due date. If no other notices are received, the item has been renewed.

Faculty should log into their library account online or ask Circulation desk staff for their new due date. If the item is not eligible for automatic renewal, an overdue notice will be sent as usual. In this case, faculty should email for more information.

After the renewal limit has been reached, faculty will no longer be eligible for automatic renewal. Please either return the item, or bring it to the library to have your account updated to allow for an additional automatic renewal cycle.

*Media items and new books are not currently eligible for automatic renewal, due to shorter loan periods and popularity of the items.

Problems with Online Renewal?

Renewals may not be possible if a "hold" has been placed on an item.
Overdue items must be brought to the library for renewal. If this is not possible, please contact a Circulation supervisor.

If you have problems renewing your books in the online catalog, renewal requests may also be submitted by email:

It is also possible to renew your books in person, as long as you provide library staff with your name and the title of the book. It is not necessary to have the books with you for renewal, unless the items are overdue.

Reserve items may not be renewed. These items must be brought to the Circulation Desk and checked in. If no one else is waiting for the item, it may be checked out again immediately.

Earlham College • 801 National Road West • Richmond, Indiana 47374-4095