All members of the Earlham, ESR and Bethany communities are automatically granted borrowing privileges at all Earlham library facilities. New students and staff members must activate their ID at the circulation desk.
Local community members, students at other institutions, and alumni of Earlham, ESR and Bethany may obtain borrowing privileges at the Earlham libraries by filling out an application for a library card.
The following items are among those that MAY be checked out:
NOTE: if any of the above materials do not have a barcode, bring them to the circulation desk and alert staff of this before checking out items. Circulation staff will need a few minutes to barcode these items and prepare them for checkout.
The following materials MAY NOT be checked out:
Materials on reserve have varied circulation periods, from 1 hour to 7 days, depending on the restrictions placed upon them by faculty and library staff. You will be informed of the loan period by circulation staff at checkout.
For more information on reserve policies and overdue fines on reserve materials, see the page for reserve materials.
Laptop computers and accessories (power cords and PC adapters) are available at Lilly Library. All items circulate for 4 hours, and MAY NOT leave the library.
For more information on laptop computer check out in Lilly library, including the the Laptop Agreement Form, see the Laptop page.
For information regarding laptop checkout in the Science & Technology Commons, see the Science Commons web pages
Board Games check out for 3 days at a time. They cannot be renewed. Maximum number of items checked out to one person: 5
At this time, board games may only be checked out by Earlham, ESR and Bethany students, faculty, and staff.
For more information on what games are available, see the Board Games page
For more information on renewal limits and how to renewal materials, please see the Renewals page.
If an item owned by Earlham is currently checked out, users will see a button to "Request Hold". Requesting a hold prevents a checked out item from being renewed. When the item is returned, the person who placed the hold will receive an email notifying them that the item they requested is available for pickup.
Pick up location: Lilly Library Circulation Desk.
User notification: Notices are sent from a firstname.lastname@example.org address and may get caught in your spam filter; if you think your item should have arrived and you haven't seen an email, please check your spam filter.
If the due date for a checked out item is far into the future, users may prefer to use the option to "Request PALNI Item" instead of a hold. This generates a PALShare request. PALShare requests are similar to holds, but are not the same. For more information about PALShare, see the FAQs for PALShare on the ILL page.
If an item is overdue for three weeks, a lost item fee* is automatically assessed. A $20.00 processing fee is also charged.
Every month outstanding student charges are sent to the Accounting Office and billed to student accounts. Once sent to Accounting, these charges are marked as paid in patron records in the library computer system. Therefore, if you receive a notice stating that you have library charges, your library account MAY NOT indicate that you have an outstanding charge. Questions about library charges should be directed to the appropriate Circulation Supervisor.
Once charges have been sent to the Accounting Office, you must return items directly to a circulation supervisor within six months of the time the account was billed in order to have the lost item fee removed from your student account. Any overdue fines associated with the items will remain charged to your student account.
* The replacement fee for lost items varies based on the type of item and is a minimum charge (if the item costs more to replace than the minimum charge, the greater amount will be charged to the patron). Charges by item type are listed below.
If the item is returned to the library after the patron is billed, the replacement fee will be removed from the account. The library reserves the right to retain the $20.00 processing fee if staff have gone to efforts to search for the item, process patron billing, or make efforts to replace the lost item. Any overdue charges that have accrued (if applicable) will remain charged to the account. In order to make sure that all fines are properly removed or credited, lost items should always be returned directly to a circulation supervisor.
Replacement charges by item type (minimum charge):
Applications for a library card may be obtained online (see left) or from the circulation desk at Lilly Library and must be returned to the supervisor at the circulation desk. It is highly recommended that applications be turned in during normal business hours to prevent any lost or misplaced applications. A driver's license or other valid photo ID must be presented with your application and a current mailing address provided in order for library staff to process your request. The circulation supervisor will process each request within one to three business days, and the new card will be mailed to the patron within one week of application. Library materials may not be checked out until you receive your card.
Community member library accounts expire after 1 year. Accounts may be renewed in person by providing the library with updated contact information.
The replacement feel for a lost library card is $5.00.
Students who attend institutions that participate in the ATLA Reciprocal Borrowing Program must fill out an application for a library card at the circulation desk at Lilly Library, or print the online form (see left). A valid driver's license or other photo ID must be presented at the time of application, in addition to a valid student ID for a participating ATLA institution. The top portion of this form must be completed by the patron and returned to the circulation desk with the items to be checked out. Circulation desk staff will record the items on the bottom of the application. When the Circulation Supervisor processes the application, the books will be added to the patron's account and a library card will be mailed to the patron.
ATLA student accounts expire after 1 year. Accounts may be renewed in person by providing the library with updated contact information.
The replacement feel for a lost library card is $5.00.
Students and faculty affiliated with PALNI schools must present a valid ID from their home institution and a photo ID. Students and faculty from PALNI may check out items immediately, using their home institutions library/ID card. No application is required.
Students and faculty affiliated with ALI schools must complete an application and obtain an ALI Borrower's Card from their home institution (see form to left). ALI students and faculty must present the ALI Borrower's Card, a current campus ID, and a valid photo ID that includes a mailing address to Circulation desk staff in order to check out materials. Circulation desk staff will record the items to be checked out, and when the Circulation Supervisor processes the application, the items will be added to the patron's account. Once the circulation supervisor has completed this process, a library card will be mailed to the patron. For more information on this program, see the Academic Libraries of Indiana Reciprocal Borrowing web page.
ALI affiliated library accounts expire after 1 year. Accounts may be renewed in person by providing the library with updated contact information.
Earlham College • 801 National Road West • Richmond, Indiana 47374-4095