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Library Services During Coronavirus/COVID-19: Home

Information on library service impacts due to coronavirus

Library services

Lilly Library now open to vaccinated Community users!

Fully vaccinated Community members may access Lilly Library. Community members should first report to Public Safety, located on the west side of campus (see details on location here). Please be prepared to show a photo ID and proof of vaccination. If Community members have a current AWC card it should also be shown; Library access will be added to this card. After verifying ID and proof of vaccination, Public Safety will issue Community members a card that will allow them to enter Lilly Library during normal business hours. This card must be swiped at the front door of the library to gain entrance.

Retirees/Emeriti with an Earlham ID who wish to access Lilly Library should contact the Circulation Desk to verify their vaccination status and request access to the Library. Library staff will contact Public Safety to request that access to Lilly Library be added to their Earlham ID. 

At this time unvaccinated Community members are not permitted to access the Library.


Lilly Library remains open to campus campus users. Users must swipe their campus ID at the front door to gain entrance to the library during regular open hours. Card swipe access is limited to the South entrance door (left side when facing the front entrance)

The Friends Collection and College Archives is now open to on-campus users. Fully vaccinated off-campus users and researchers are able to access their collections by appointment only. Please see their page for Services and Policies during COVID for access details.
Earlham users may continue to place holds on items from Friends circulating collections for pickup at the Lilly Library circulation desk. See the Grab and Go section below for more details on placing holds and how often Friends materials will be pulled for pickup.

Study rooms are now open for use. Please see the page for Lilly Rooms and Labs for more details on use.  


Grab and Go Service available

Grab and Go service continues to be available at Lilly Library for students, faculty and staff of Earlham College, ESR, and Bethany. This service only applies to books and media owned by Earlham College Libraries. To participate, place a hold request for an item that is owned by Earlham College and currently listed as available in the library catalog.
(To place a hold: Search for items in the catalog, limit Held by Library to Earlham College, click the title of the item and click Request Hold. On the hold form, please choose that you want "Specific Copies or Volumes" and select the copy you want from the Lilly or Friends collections listed).

At this time we are unable to offer pickup services to members of the general community.

Pick up is available during regular library hours. Items must be placed on hold by 8am in order to be available for pickup same day/next business day (i.e. holds placed by 8am Tuesday will be available for pickup Tuesday; items placed on hold after 8am will be available for pickup the following business day). You will receive an email when your items are available for pickup.
Please note: Friends Collection and College Archives materials are pulled Monday-Friday, depending on staff availability. Check for the hold pickup email to verify that your materials are ready before coming in to the library. 

Pick up location: Lilly Library Circulation Desk.
User notification: Notices are sent from a address and may get caught in your spam filter; if you think your item should have arrived and you haven't seen an email, please check your spam filter.

If you have problems locating an item in our catalog or placing a hold, please contact for assistance.

Returning items

Please continue to use the book drop to return items to the library. The book drop is located to the left of the main entrance when you are facing the library (south side of the main entrance).

Please note: Reserve items, equipment, and Board Games should NOT be returned via the book drop. Please bring these items to the Circulation Desk for return to avoid damage and to allow staff to make items available to other users more quickly. 

Interlibrary Loan

Regular Interlibrary Loan and PALShare services remain available for Earlham, ESR, and Bethany students, faculty and staff. Please note that you must be on campus in order to request physical materials through ILL. We cannot ship items to remote users.

ILL services are provided through Tipasa. For more details on Tipasa, see the InterLIbrary Loan section of this page (below) or go to the ILL web page.


Friends Collection and College Archives

The Friends Collection and College Archives are open to on-campus students, faculty and staff of Earlham College, ESR, and Bethany. Members of the Earlham community can place holds on books in the Friends Circulating Collection. Holds from the Friends Collection will be available for pickup at the Circulation desk on the main floor of Lilly Library. For more information on available services for the Friends Collection and College Archives and for the most up-to-date information on reference and digitization services, please see their page for Services and Policies during COVID.


Accessing eResources

Library eResources are available to users from the campus community who are currently off-campus. To access our Databases, please use the links on our A-Z database list, and enter your Earlham College username (without; no capital letters) and password when prompted. If you have problems accessing any of our databases or other eResources, please check our page on Off-Campus connection help or email

You can continue to access other eResources (ebooks, electronic journals/articles, etc.) through the library catalog or the Journal Title Advanced search

Streaming films can be accessed by the campus community through the library catalog, or by going directly to Films on Demand,  Kanopy or Theatre in Video. Earlham can also obtain streaming films through Swank Digital Campus: contact for assistance. Due to copyright, we do not rip library DVDs to post online. If no Earlham options are available, students may have to use personal Amazon, Hulu, or Netflix memberships they might already have access to, or pay less than $5 to rent a title from a commercial provider (e.g. Amazon, iTunes, Google Play, etc.). Faculty are encouraged to be flexible. 

If you need research help or other assistance from Librarians, please see our Research Help guide to contact librarians via email or chat or schedule an appointment. 

Access to existing guides for Fall Semester classes is still provided through the library web pages.

Finally, Library Subject guides are also still available for reference. 

Library hours

Please see our Hours page for details on hours for Lilly Library.


For Faculty

If you are seeking information on moving your courses online, please see the course continuity guide

If you need to coordinate with library staff regarding the purchase of ebooks, email
Scanning services cannot be provided at this time. 


Access to physical materials from Earlham Libraries

Please see the information above for details about placing books on hold for pickup at the circulation desk, or reference our Library hours for times when you can come in to select materials on your own.

Due dates for items currently checked out from the Libraries

Items checked out from the Lilly Library collection will have due dates that reflect our normal loan periods. Please log in to your library account to find your current due date. If you have questions about due dates or renewals, please contact us at

If you have PALShare or ILL materials that were due before the end of Spring Semester, please return them to the library as soon as possible. If you still need the materials, you may request another copy, but the copy that is due must be returned. 


Returning materials to the library

If you have library materials, ILL items, or PALShare items that are due, please return them to the library as soon as you are able. 

Materials may be returned to Lilly Library via the drop slot (to the left of the main doors to Lilly Library).
Users who are off-campus may return items by mail if desired (mail to: Lilly Library 801 National Road West Richmond IN 47374). If you have questions or concerns about returning library materials, or are unable to return items for any reason, please email

Borrowing new materials from the Libraries

Earlham, ESR, and Bethany users may come to the library during our open hours to check out materials. You may continue to place things on hold through the library catalog for pickup at the circulation desk. 
The Friends Collection and College Archives is open to on-campus students, faculty, and staff. You may continue to place holds on items from their circulating collection to pick up at the Lilly circulation desk. See above for more details.  

InterLibrary Loan updates

General notices: 

  • Users must be on campus in order to request physical materials through ILL and PALShare. We cannot ship these items to remote users.
  • Email notifications for ILL requests come from:
    We recommend that you whitelist this address to ensure ILL emails do not get caught in your spam filter.​

If you have questions, please email us at  

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Mary Bogue

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Mary Bogue
Lilly Library


Earlham College • 801 National Road West • Richmond, Indiana 47374-4095