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Reserves: Home

Who Can Borrow Reserves?

Any Earlham, ESR, or Bethany student, faculty or staff member may check out items on reserve.

You must have your ID in order to check out reserve materials.

Loan Periods for Reserves

Most reserve items circulate for 2 hours. Some items circulate for 4, or 6 hours, or 1, 2, 3, or 7 days. The loan period is noted on the item and circulation staff will remind you of this when items are checked out. Most reserve items are permitted to leave the library, however, some are restricted to "Library Use Only." Staff will notify you of this at checkout.

Reserves must be returned to the circulation desk, to a staff member. DO NOT place reserve materials in the book drop.

Reserve Fines

The fines for reserve items are $1.00 per hour per item, and accrue rapidly. Be sure to return your items on time, to a staff member at the circulation desk, to avoid accidental fines and ensure availability to other students.

PLEASE NOTE: Laptops have separate policies and fines. To see additional information regarding policies and fines for these items, follow the link below:

Returning Reserve Materials to the Library

Please return all Reserve Items directly to the Circulation Desk. DO NOT place them in the book drop. 

This enables library staff to make sure that Reserve Items are accessible to the next user as soon as possible. 

Class Reserve Materials

The reserve system is used to keep materials at the circulation desk for a specific class. This ensures that materials will be equally available to students in the class and not checked-out of the library by other patrons for prolonged periods of time.

To see what materials are already on reserve for courses, browse the course reserves list.

How do I Place Materials on Reserve?

Any Earlham student, faculty or staff member may place materials on reserve. To place library materials on reserve, fill out the Library Reserves Form online. If materials need to be available for the first day of classes, requests must be submitted by August 15th for Fall and January 15th for Spring. This gives library staff time to place orders, if needed, and deal with the high volume of reserve requests at the start of the semester. Requests received after these dates will be processed as soon as possible, in the order in which they arrive. If requested items need to be ordered, this will further delay their placement on reserve.

Personal materials must be brought to the library during normal business hours (Mon.-Fri. 8-5) and given to the Circulation Supervisor. Remember that reserve materials are occasionally lost or damaged during the course of a semester. The library is not responsible for personal items that are lost or damaged while on reserve.

The following are additional guidelines to keep in mind when submitting material to placed on reserve:

  • Materials must be brought to the library staff with complete bibliographic information.
  • The appropriate number of copies must be provided to library staff. We will not photocopy material for you, in an effort to adhere to copyright regulations.

Please give library staff ample time to place materials on reserve. Materials should be in the possession of library staff at least 3 working days prior to their expected availability for student use. Be aware that it may take longer to process items during the busiest times of the year (the beginning and ending of a semester especially), and plan accordingly when placing materials on reserve at these times.

Questions regarding Reserve policies should be addressed with the Circulation Supervisor.

What Can be Placed on Reserve?

Any library materials or personal materials may be placed on reserve, provided that they adhere to College Copyright Policy and do not fall into the categories listed below. It is the responsibility of those placing materials on reserve to make sure that their materials are copyright compliant. For more information on copyright see the Earlham College copyright policy. The library accepts no responsibility for reserve materials that violate copyright. Library books, articles, photocopies, and other materials may all be placed on reserve at both libraries.

The following may NOT be placed on reserve at either library:

  • Books belonging to other libraries, including ILL materials
  • Journals from the library collection (photocopies will be accepted)
  • Workbooks
  • Course readers / Course packs (it is recommended these be placed in Moodle)
  • Any materials that violate Earlham policies

Traci Johnson

Mary Bogue

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Mary Bogue
Lilly Library


Earlham College • 801 National Road West • Richmond, Indiana 47374-4095