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Facilities and Services

Who Can Borrow?

All members of the Earlham, ESR and Bethany communities are automatically granted borrowing privileges at all Earlham library facilities. New students and staff members must activate their ID at the circulation desk.

Local community members, students at other institutions, and alumni of Earlham, ESR and Bethany may obtain borrowing privileges at the Earlham libraries by filling out an application for a library card.

What can be Borrowed?

The following items are among those that MAY be checked out:

NOTE: if any of the above materials do not have a barcode, bring them to the circulation desk and alert staff of this before checking out items. Circulation staff will need a few minutes to barcode these items and prepare them for checkout.

 

The following materials MAY NOT be checked out:

  • Journals
  • Reference materials
  • Microfiche/Microfilm
  • Rare books/Archival materials

Placing Holds on items

If an item owned by Earlham is currently checked out, users will see a button to "Request Hold". Requesting a hold prevents a checked out item from being renewed. When the item is returned, the person who placed the hold will receive an email notifying them that the item they requested is available for pickup.

Pick up location: Lilly Library Circulation Desk.
User notification: Notices are sent from a noreply@oclc.org address and may get caught in your spam filter; if you think your item should have arrived and you haven't seen an email, please check your spam filter.

If the due date for a checked out item is far into the future, users may prefer to use the option to "Request PALNI Item" instead of a hold. This generates a PALShare request. PALShare requests are similar to holds, but are not the same. For more information about PALShare, see the FAQs for PALShare on the  ILL page.

How do I apply for a Library Card?

Community Members and Alumni

Applications for a library card may be obtained online (see left) or from the circulation desk at Lilly Library and must be returned to the supervisor at the circulation desk. It is highly recommended that applications be turned in during normal business hours to prevent any lost or misplaced applications. A driver's license or other valid photo ID must be presented with your application and a current mailing address provided in order for library staff to process your request. The circulation supervisor will process each request within one to three business days, and the new card will be mailed to the patron within one week of application. Library materials may not be checked out until you receive your card.

Community member library accounts expire after 1 year. Accounts may be renewed in person by providing the library with updated contact information.

The replacement feel for a lost library card is $5.00.

ATLA Reciprocal Borrowing Program

Students who attend institutions that participate in the ATLA Reciprocal Borrowing Program must fill out an application for a library card at the circulation desk at Lilly Library, or print the online form (see left). A valid driver's license or other photo ID must be presented at the time of application, in addition to a valid student ID for a participating ATLA institution. The top portion of this form must be completed by the patron and returned to the circulation desk with the items to be checked out. Circulation desk staff will record the items on the bottom of the application. When the Circulation Supervisor processes the application, the books will be added to the patron's account and a library card will be mailed to the patron.

ATLA student accounts expire after 1 year. Accounts may be renewed in person by providing the library with updated contact information.

The replacement feel for a lost library card is $5.00.

PALNI affiliated students and faculty

Students and faculty affiliated with PALNI schools must present a valid ID from their home institution and a photo ID. Students and faculty from PALNI may check out items immediately, using their home institutions library/ID card. No application is required.

ALI affiliated students and faculty

Students and faculty affiliated with ALI schools must complete an application and obtain an ALI Borrower's Card from their home institution (see form to left). ALI students and faculty must present the ALI Borrower's Card, a current campus ID, and a valid photo ID that includes a mailing address to Circulation desk staff in order to check out materials. Circulation desk staff will record the items to be checked out, and when the Circulation Supervisor processes the application, the items will be added to the patron's account. Once the circulation supervisor has completed this process, a library card will be mailed to the patron. For more information on this program, see the Academic Libraries of Indiana Reciprocal Borrowing web page.

ALI affiliated library accounts expire after 1 year. Accounts may be renewed in person by providing the library with updated contact information.

Loan Periods

General Loan Periods: Books, and Media (DVDs, CDs, VHS)

 
Earlham Students

  • Books: 30 days. Maximum number of books: 50
  • Media: 14 days. Maximum numbers (per type): 10

Bethany and ESR Students

  • Books: 60 days. Maximum number of books: 75
  • Media: 14 days. Maximum numbers (per type): 10

Earlham, Bethany, and ESR Faculty, Staff, and Retirees

  • Books: 120 days. Maximum number of books: 100
  • Media: 14 days. Maximum numbers (per type): 50

ATLA Reciprocal Borrowing Program
(click here for more information)

  • Books: 14 days. Maximum number of books: 10
  • Media: 4 hours. Only for use in Lilly Library.

Alumni and Community Patrons

  • Books: 14 days. Maximum number of books: 10
  • Media: 4 hours. Only for use in Lilly Library.

PALNI-affiliated Patrons

  • Books: 60 days. Maximum number of books: 10
  • Media: 14 days

ALI-affiliated Patrons (includes IU East students and faculty)

  • Books: 30 days. Maximum number of books: 10
  • Media: 14 days

Exceptions

  • New books circulate for a two week period, regardless of patron status

Reserve Materials

Materials on reserve have varied circulation periods, from 1 hour to 7 days, depending on the restrictions placed upon them by faculty and library staff. You will be informed of the loan period by circulation staff at checkout.

For more information on reserve policies and overdue fines on reserve materials, see the page for reserve materials.

Laptop Computers and accessories

Laptop computers and accessories (power cords and PC adapters) are available at Lilly Library. All items circulate for 4 hours, and MAY NOT leave the library.

For more information on laptop computer check out in Lilly library, including the the Laptop Agreement Form, see the Laptop page.

For information regarding laptop checkout in the Science & Technology Commons, see the Science Commons web pages

Renewing items and renewal limits

For more information on renewal limits and how to renewal materials, please see the Renewals page.

Fines

Fines

Overdue fines are $.25 per day per book, DVD, or CD. Information on reserves and laptops and accessories is included below.

After an item has been overdue for three weeks, a lost item fee* will be automatically assessed. An additional $20.00 processing fee will also be charged.

Every month outstanding fines are sent to the Accounting Office and billed to student accounts. These fines are then marked as paid in patron records in the library computer system. Therefore, if you receive a notice stating that you have library fines, your library patron account MAY NOT indicate that you have a fine. Questions about such fines should be directed to the appropriate Circulation Supervisor.

Once fines have been sent to the Accounting Office, you must return items directly to a circulation supervisor within six months of the time the account was billed in order to have the lost item fee removed from your student account. Any overdue fines associated with the materials will remain charged to your student account.

* The replacement fee for a lost item varies by material type and is a minimum charge. Charges by material type are listed below. If the cost of the replacement copy is more than the minimum charge, the difference will be billed to the patron's account. If the item is returned to the library after the patron is billed, the replacement fee will be removed from the account. If the library has not yet ordered a replacement copy of the item, the $20.00 processing fee will also be removed from the account at that time. Any overdue charges that have accrued will remain charged to the account. In order to make sure that all fines are properly removed or credited, lost items should always be returned directly to a circulation supervisor.

Replacement charges by material type:

  • Regular library books: $40.00
  • Reserve items: $30.00
  • CDs and DVDs: $20.00
  • Laptops: $900

 

Reserves: Overdue fines are $1.00 per hour per item. See the Reserves page for additional information.

Laptops and Accessories: Overdue fines for laptops are $15.00 per hour. Overdue fines for accessories are $1.00 per hour per item. See the laptops page for additional information on fines and replacement fees.

Related Documents and forms

Earlham College • 801 National Road West • Richmond, Indiana 47374-4095