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Science & Technology Commons (STC): Making Reserves

Links and information on policies and procedures relating to the Science & Technology Commons , as well as information about the facilities and its staff

Who Can Borrow Reserves?

Any Earlham, ESR, or Bethany student, faculty or staff member may check out items on reserve.

You must have your ID in order to check out reserve materials.

Loan Periods for Reserves

Most reserve items circulate for 2 hours. Some items circulate for 4, or 6 hours, or 1, 2, 3, or 7 days. The loan period is noted on the item and circulation staff will remind you of this when items are checked out. Most reserve items are permitted to leave the library, however, some are restricted to "Library Use Only." Staff will notify you of this at checkout.

Reserves must be returned to the circulation desk, to a staff member. DO NOT place reserve materials in the book drop.

Class Reserve Materials

The reserve system is used to keep materials at the circulation desk for a specific class. This ensures that materials will be equally available to students in the class and not checked-out of the library by other patrons for prolonged periods of time.

To see what materials are already on reserve for courses, browse the course reserves list.

How do I Place Materials on Reserve?

Any Earlham student, faculty or staff member may place materials on reserve. To place library materials on reserve, fill out the Library Reserves Form online. If materials need to be available for the first day of classes, requests must be submitted by August 1st for fall semester and January 1st for spring semester. This gives library staff time to place orders, if needed, and deal with the high volume of reserve requests at the start of the semester. Requests received after these dates will be processed as soon as possible, in the order in which they arrive.

Personal materials must be brought to the library during normal business hours (Mon.-Fri. 8-5) and given to the circulation supervisor. Remember that reserve materials are occasionally lost or damaged during the course of a semester. The library is not responsible for personal items that are lost or damaged while on reserve.

The following are additional guidelines to keep in mind when submitting material to placed on reserve:

  • Materials must be brought to the library staff with complete bibliographic information.
  • The appropriate number of copies must be provided to library staff. We will not photocopy material for you, in an effort to adhere to copyright regulations.

Please give library staff ample time to place materials on reserve. Materials should be in the possession of library staff at least 3 working days prior to their expected availability for student use. Be aware that it may take longer to process items during the busiest times of the year (the beginning and ending of a semester especially), and plan accordingly when placing materials on reserve at these times.

Questions regarding Reserve policies should be addressed with the appropriate circulation supervisor.

What Can be Placed on Reserve?

Any library materials or personal materials may be placed on reserve, provided that they adhere to College Copyright Policy and do not fall into the categories listed below. It is the responsibility of those placing materials on reserve to make sure that their materials are copyright compliant. For more information on copyright see the Earlham College copyright policy. The library accepts no responsibility for reserve materials that violate copyright. Library books, articles, photocopies, and other materials may all be placed on reserve at both libraries.

The following may NOT be placed on reserve at either library:

  • Books belonging to other libraries, including ILL materials
  • Journals from the library collection (photocopies will be accepted)
  • Workbooks
  • Any materials that violate Earlham policies

Science Commons Special Reserves

Special Items on Reserve

Keys (Science Commons ONLY)

Faculty members often place keys on reserve for student use. These keys may be checked out at the circulation desk. Patrons must have their ID to check out a key. An 'Authorized User' list is made for each key; if you are not on this list you will not be permitted to check out the key in question. If you feel that you need access to a specific key, speak to the faculty member in charge of the key to obtain authorization.

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